Nexus — Privacy Policy

1 What Data We Collect

Nexus only collects what a given feature needs to work:

Discord identifiers — user IDs, usernames, and server (guild) IDs, so we know which server a piece of data belongs to and who submitted it.
Command input you provide — content you or your team voluntarily type into a command: team and driver names, standings, incident reports, sign-up answers, attendance responses, announcements, and similar.
Dashboard login info — if you log into the web dashboard, Discord's OAuth2 login gives us your username, avatar, and the list of servers you're an admin of. Nothing beyond that.

We do not monitor or log your regular Discord messages. Nexus has no general message listener — it only sees content when you explicitly provide it as an argument to a slash command.

2 How We Use Data

Data is used solely to run the features you invoke — displaying team rosters, calculating standings and penalty points, running sign-ups and attendance trackers, posting announcements, generating AI briefings and circuit info, and letting you manage your server settings from the dashboard.

We don't sell your data, and we don't use it for advertising or profiling.

3 Data Storage

Nexus stores server data in a Postgres database provided by our hosting platform. In local development (where no database is configured), the same data is stored in local JSON files instead. Either way, only the bot's own backend has access to it — it isn't exposed publicly.

4 Data Retention

Data is kept for as long as your server actively uses the related feature — a team roster, for example, stays stored until it's edited, cleared with the bot's own commands, or deletion is requested. Removing Nexus from your server does not automatically erase its stored data; contact us (see below) if you'd like it deleted.

5 Third-Party Services

Service	What it's used for
Discord	Nexus operates entirely through Discord's API. Your use of Discord itself is governed by Discord's own Privacy Policy.
Groq	AI-powered commands (like driver briefings, circuit info, and the AI server builder) send your command input to Groq's GPT-OSS 120B API to generate a response. That text is processed by Groq to produce the reply.

6 User Rights

You can request access to, or deletion of, your data at any time by contacting us in the Nexus support Discord server. Server admins can also remove most stored data directly — clearing a roster, closing a sign-up, or resetting penalty points — using the bot's own commands.

7 Changes to Policy

We may update this policy as Nexus's features change. The "Last updated" date at the top always reflects the latest revision, and continued use of Nexus after a change means you accept the updated policy.

8 Contact Information

For any privacy questions or data requests, reach out in the Nexus support Discord server, or open an issue on GitHub. See also our Terms of Service.